Solution

Vendor compliance software for property managers

LintelHQ collects, tracks, and enforces vendor compliance documents — COIs, W-9s, licenses, endorsements — for property management companies that are done chasing paperwork. No vendor paywalls, no integration project, no guesswork.

Get the Free 48-Hour Vendor Compliance Audit

What to demand from vendor compliance software

Most tools in this category were designed for the risk manager's filing needs, not the daily reality of property operations. Here is the checklist we built LintelHQ against — use it to evaluate us or anyone else.

Collection vendors don't fight

If vendors have to pay or register, they stall. Look for free, mobile-first uploads and a broker flow — the two things that decide your response rate.

Automated expiration chasing

The system, not a coordinator, should notice an expiring COI and start the follow-up sequence. Weekly digests keep humans in the loop, not on the hook.

Statuses your team can act on

A vendor is Approved, Action Needed, Expiring, Expired, or Needs Review. If a tool can't answer 'can we dispatch this vendor today?', it's a filing cabinet.

Enforcement without an IT project

Approved-list and do-not-dispatch exports let you enforce compliance inside AppFolio, Yardi, or Buildium today — integrations can come later.

An audit trail for owners and insurers

When an owner or carrier asks, you need who-asked-what-when in seconds, not a week of inbox archaeology.

Honest scope

Software should track requirements and flag gaps — not claim to legally verify endorsements. Edge cases belong with your team, clearly marked for review.

Why LintelHQ

Compliance software vendors cooperate with

Your compliance rate is capped by vendor cooperation. LintelHQ is the only part of your stack your vendors touch, so we made it effortless — and free — for them.

  • Magic-link uploads, no accounts, no vendor fees
  • Broker upload flow for agency-managed COIs
  • Client-branded outreach in your company's name
  • Mobile-first: most uploads finish in under five minutes

Operational core

From documents to dispatch decisions

Documents in, decisions out. Requirements are evaluated automatically, statuses stay current, and your team gets the enforcement lists that make the program stick.

  • Requirements by vendor type with expiry and limit tracking
  • Five clear statuses, updated as documents arrive and expire
  • Approved, do-not-dispatch, and expiring-soon exports
  • Full audit trail behind every status

Evaluate us on your own vendors — free.

The 48-hour audit is a working demo run on your real vendor list: outreach, tracking, and a risk report. No card, no obligation.

Get the Free 48-Hour Vendor Compliance Audit